Job Title: Accounts Receivable Specialist
Location: Sacramento, CA.
Compensation: $28-$30 hourly (depending on experience) + bonus opportunity.
About Us:
Arrow Construction is a growing construction company committed to delivering top-quality service to our clients. We're looking for an organized and detail-oriented Accounts Receivable Specialist to support billing, collections, and customer account management and ensuring the accuracy and timeliness of all billings & payments.
Job Description:
As an Accounts Receivable Specialist, you'll be responsible for managing the company’s outstanding invoices, ensuring timely collections, and maintaining up-to-date records. Your work will directly contribute to our cash flow and overall financial health.
Billing and Invoicing:
- Prepare and distribute customer invoices, including progress billings and contract-based billing.
- Ensure invoices are accurate and supported by project documentation.
- Upload invoices to customer portals or required billing systems.
- Coordinate with project managers to confirm billing amounts and timing.
- Ensure approved change orders are billed promptly.
Accounts Receivable Management:
- Maintain accurate customer account records including invoice history, payment status, and receivable balances.
- Apply incoming payments (checks, ACH, wires) and reconcile deposits.
- Maintain and monitor accounts receivable aging reports and prepare weekly aging summaries and collection updates for management.
- Track retainage receivable and follow up for release when due.
- Maintain customer-specific billing and reporting requirements.
- Follow up on outstanding invoices and manage customer billing inquiries.
- Escalate delinquent accounts and maintain documentation of collection efforts.
- Prepare and issue preliminary lien notices when required.
- Track lien waivers and ensure compliance with customer or public works billing requirements.
- Manage new customer setup.
Accounting Support:
- Support month-end closing activities and assist with audit preparation related to accounts receivable.
- Cross-train in accounts payable tasks.
- Review and process Tier 2 reporting for customers.
- Maintain fuel log reports and process quarterly state refunds.
- Assist with job cost reconciliation and WIP job closeouts.
- Support special accounting projects as assigned.
Skills/Qualifications:
- Proven experience as an Accounts Receivable Specialist or similar role.
- Strong understanding of accounting principles and accounts receivable processes.
- Proficient in Microsoft Word, Excel, Outlook.
- Experience with accounting software (e.g., Vista Viewpoint or similar).
- Excellent attention to detail and organizational skills.
- Strong communication and problem-solving abilities.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Requirements:
- High school diploma or equivalent required; Bachelor’s degree in business, accounting, finance or related preferred (depending on experience).
- 1-2 years minimum experience in accounting or similar.
Apply in person at 1850 Diesel Drive, Sacramento, CA or on our website at Employment | Arrow Construction